The recent crash of the dotloop e-signature platform highlights the challenges related to going paperless and relying on someone else’s server for your protection. Whether it’s your email, your website, your e-signature platform or anything else that you store in the cloud, what can you do to protect yourself from cloud-based storms?
In my recent series of articles on the differences between the various e-signature platforms, I outlined the dangers of using a PDF-based e-signature platform such as dotloop that relies exclusively on its company website to track document changes in the cloud. A dedicated web server is one of the basic requirements for any organization in today’s business world. It is used to host the websites of the company or the whole enterprise and possesses the requisite resources for the task. The bandwidth and storage space provided by a dedicated hosting server can never be matched by a shared server, and the exclusivity provided by this server is unparalleled. These servers are usually hack – proof, and are not targeted by malwares, viruses and spywares due to the heightened security provided by the web hosting company. Now that you have finally decided to go for a dedicated server hosting and selected one that suits your business’ demands, you have to think about managing it. You can either manage it yourself or give this task to the firm which is providing you with the server. It is always advisable to hand this task over to the dedicated web server company, which will deal with all the nuances involved in setting up, hosting and managing the server. Even though you can always learn how to manage it, the task will be arduous and take a lot of your time, which is precious for your business’ growth. Typically, Fully Managed Dedicated Server Hosting consists of server monitoring, software updates, reboots, security patches and operating system upgrades. This provides you with ample time to concentrate on other tasks while the hosting company handles your server managing demands. Also, the firms which hire the services of the dedicated web server are provided with individual server administration add-on tools in the standard deals. Therefore, you can be at ease with even the standard deals and see your business achieve new heights due to the fully managed hosting option. Most people choose shared hosting for their website at the beginning. Shared hosting is a hosting account on which you host your website on a shared server with hundreds of other people’s websites. Shared hosting is usually very affordable due to the number of websites sharing the space and resources on each server. The downside of this is your website has to share the resources on the server such as processing power and memory. This means if particular websites are very busy and getting loads of traffic, they will obviously draw more processing power and server memory. This can lead to your website being slow to open and your potential customer won’t wait for your website to display; they’ll just go elsewhere! The other drawback with sharing a server with so many websites is a server is only as reliable as the scripts being written to it. If a particular website uses a bad script it can take the whole server down. Your website will go down as well and through no fault of your own. If your online business is mission critical and you want to avoid suffering any downtime or slowness, your best option is your own dedicated server. And if you are not at all technical then the best option of all is a fully managed dedicated server.You can visit https://www.knownhost.com/managed-wordpress-hosting.html for more information.
A fully managed dedicated server is managed for you by your hosting provider. You won’t have full root access to it but you will get a control panel which you use to set up your website space and that’s it. So in a way, similar to a shared server, except it’s yours with only your websites using it. This used to be quite an expensive option but prices have come down and there are wide ranges of hosting providers who offer fully managed dedicated servers from as low as £50 or £60 a month. The other advantage of your own dedicated server is you can install any software you want. On a shared server you are only able to use the pre-installed software and components provided and this can be limiting. If it’s fully managed your hosting provider will install the software for you and they may make a small installation charge. You also get far more web space to use – if the hard drive on the server is 80GB then you can use about 74GB of that for your websites and software. And with a dedicated server you will get far more bandwidth to use than you would on a shared server. In fact, there are a number of hosting providers who now offer 1 terabyte of monthly bandwidth use which is more than enough for most online businesses.
When I was researching the articles, I posed the following question to dotloop’s CEO, Allison Austin: “What happens if your system goes down, is hacked, or if you go out of business?” His response cited dotloop’s multiple backup systems and that it would be highly unlikely that that would happen. At RadiusBridge we help your business manage internal and external data with a focus on the best use of data to grow your business.
When the dotloop system went down, its users lost access. All digital transaction management platforms send users their documents via email, where they can be archived and accessed for future use.
But unlike DocuSign, Instanet or zipLogix’s Digital Ink products that provide the double protection of both a PDF document trail and independent tracking of changes within the document itself, dotloop users had no backup unless they did one of three things prior to the outage: (1) printed the documents to paper beforehand; (2) downloaded the documents into a separate PDF file on their computer; or (3) stored the documents in another cloud-based solution.
It’s not if they will fail, it’s when Of course, whether you are Google, Amazon, Microsoft or any other technology provider, sooner or later the system goes down. On Aug.16, Google went down for a few minutes. The blackout was “unprecedented.” The result: a 40 percent decrease of global traffic on the Web, according to a CNET article.